European Association for Canadian Studies
1. Name, seat and status of the organization
Name: Central European Association for Canadian Studies
(in French: L’Association d’Etudes Canadiennes en Europe Centrale; in Czech: Středoevropská asociace kanadských studií) – hereafter “the Association”
Seat: Arna Nováka 1, 660 88 Brno, the Czech Republic
Status of the organization: The Association is an international non-governmental organization operating in the Czech Republic and other countries in accordance with their judicial codes.
2. Aims and activities of the Association
2.1 The basic aims of the Association are:
a) to support and encourage Canadian Studies (i.e. studies relating to Canada) in the countries of the Central European region, interpreted broadly (hereafter “the region”);
b) to encourage regional cooperation in such studies, and seek to promote active cooperation with organizations interested in Canadian Studies in other countries.
2.2 To this end, the Association shall:
a) hold a conference at least once every three years as well as other meetings of its members;
b) maintain a Website and publish a journal at regular intervals;
c) develop programmes appropriate for the development of Canadian Studies in the region;
d) initiate and deepen cooperation with similar organizations in the Czech Republic,
the Central European region and elsewhere.
3.1. Membership in the Association shall be open to teachers, researchers, students and other individuals with an active interest in Canadian Studies.
3.2 Membership in the Association shall be voluntary; a member of the Association may also be a member of other specialized associations, clubs and societies.
3.3 Membership in the Association derives from completion of a membership application and payment of the appropriate fee as determined by the General Meeting of the Association.
3.4 Membership in the Association shall be terminated:
a) on the basis of written notice submitted by a member to the Executive Committee of the Association;
b) through expulsion for failure to fulfil the duties of a member arising from the Constitution of the Association or a resolution of the General Meeting, with the Executive Committee of the Association being the body responsible for making such a decision;
c) through death;
d) through the dissolution of the Association.
4. Basic rights and duties of members of the Association
4.1 Among the basic rights of members of the Association are the following:
a) to take part in events organized by the Association;
b) to vote in elections, and be elected, to official bodies of the Association;
c) to contribute through the expression of his/her opinions and comments to the work carried out by the Association.
4.2 Among the duties of members of the Association the most important are the following:
a) to pay his/her membership fee to the full amount and by the deadline determined by the General Meeting;
b) to take part in events organized by the Association;
c) to bear in mind the good name of the Association and help it to fulfil the goals it was established to achieve.
5. Official bodies and authorities of the Association and their structure
5.1 The General Meeting
5.2 The Executive Council
5.3 The Executive Committee
5.4 The President of the Association
6. The General Meeting
6.1 The General Meeting is the highest official body of the Association and is composed of all the members of the Association. A minimum of one-third of all members coming together at one particular time shall constitute a quorum. All duly registered members of the Association have the right to vote at a General Meeting.
6.2 A General Meeting of the Association shall be held every third year, normally as part of the triennial conference. Notice of a General Meeting shall be given at least two months in advance by the President of the Association.
6.3 An extraordinary General Meeting may be convened at the request of a majority of the members of the Executive Committee or of the Executive Council, or of one-fifth of the members of the Association. Notice of an extraordinary General Meeting shall be given at least two months in advance.
6.4 The President of the Association, or in his/her absence the Vice-President, shall preside at all sessions of a General Meeting.
6.5 Any matter before a General Meeting shall be decided by a simple majoritv of the votes cast thereon, with the President abstaining. In case of a tie, the President has the casting vote.
6.6 To inspect the finances of the Association, two auditors shall be elected by the General Meeting. At least once a year the accounts of the Association shall be audited. An auditors' report shall be presented at the General Meeting. Members of the Executive Committee are not eligible for election as auditors.
7. The Executive Council
7.1 There shall be an Executive Council to oversee the administration by the Executive Committee of the affairs of the Association.
7.2 The Executive Council shall consist of the President of the Association plus one representative from each country in the region (the “national chapter”), with the proviso that a country must have at least seven dues-paying members involved in teaching or doing research in Canadian Studies in order to quality for representation on the Executive Council. A majority of the country representatives shall constitute a quorum.
7.3 Duly registered members in each country shall choose their representatives themselves.
7.4 Members of the Executive Council shall hold office for a term of three years. Re-election is possible. Each country shall determine whether its representative on the Executive Council is eligible for more than a three-year term.
7.5 If the representative for a country is unable to complete his or her three-year term of office, the country in question shall fill that vacancy by selecting a new representative through a process in which every dues-paying member from that country is able to vote.
7.6 Upon the wish of one-third of the members of a national chapter, as expressed to the Executive Committee, the dues-paying members of that country may vote to replace their representative on the Executive Council.
7.7 There shall be at least one meeting per year of the Executive Council, at a place and time to be determined by the President or the Executive Committee, provided that two months written notice of such meeting shall be given to each member of the Council. The members of the Executive Committee are entitled to participate in, but not vote at, the meetings of the Executive Council.
8. The Executive Committee
8.1 The day-to-day business of the Association shall be dealt with by an Executive Committee consisting of five members, four regular voting members and the editor of the Central European Journal of Canadian Studies, who is a non-voting member. One of the regular members of the Executive Committee shall be the President of the Association.
8.2 The President of the Association, who is one of the four regular members of the Committee, and the other three regular Executive Committee members shall be elected at a General Meeting of the Association. The four regular members of the Executive Committee must come from different countries. Each national chapter, consisting of the dues-paying members from a particular country shall nominate one person for a regular position on the Executive Committee. This must be done a least two months before the General Meeting at which the election of the new Executive Committee will take place. It is up to each national chapter to decide on the method of selecting its candidate.
8.3 The four members elected to the new Executive Committee at the General Meeting shall select from their number the Vice-President, Secretary and Treasurer. The President of the Association shall serve as Chairperson of the Executive Committee.
8.4 The Executive Committee shall select the editor of the Central European Journal of Canadian Studies.
8.5 All members of the Executive Committee shall serve for a term of three years. They shall be eligible for re-election.
8.6 If a vacancy arises in the Executive Committee before the expiration of a member's term, the national chapter of that member's country will select a new member to fill the vacancy from among the dues-paying members from that country. In the case of the editor of the Central European Journal of Canadian Studies, the new editor will be chosen by the Executive Committee.
8.7 The Secretary shall keep records of proceedings and act as membership secretary .The Treasurer shall keep accounts.
8.8 The Executive Committee shall meet according to need, but at least once a year. Three committee members constitute a quorum.
8.9 The main tasks of the Executive Committee are:
a) to prepare a report of the activities of the Association for the General Meeting;
b) to draw up a budget proposal;
c) to be responsible for the finances of the Association.
9. National sections
9.1 All the dues-paying members from a particular country shall form a "national chapter".
9.2 Each national chapter shall be free to arrange conferences, meetings, seminars, lectures and other activities in the field of Canadian Studies.
9.3 The national chapters shall keep the Executive Committee informed of all their activities; this shall be done by a member entrusted with doing so by a majority of the members of the national chapter.
9.4 Each national chapter shall operate according to internal regulations based on and in line with this constitution; these shall be adopted by a vote of the members of the national chapter. A simple majority of the votes of the members of the individual national chapter is sufficient for their adoption.
10. Establishment and dissolution of the Association
10.1 The legal existence of the Association shall date from the granting of registration permission by the Ministry of the Interior of the Czech Republic.
10.2 The termination of the existence of the Association shall result from a motion to that affect at the General Meeting being passed by a two-thirds majority of all members present. This may take the form of the Association being voluntarily dissolved or of amalgamation with another association. Should the General Meeting decide to terminate the existence of the Association, it shall name as receiver the Executive Committee, which shall proceed according to special regulations.
10.3 The Association may also be dissolved on the basis of a legally valid decision by the Ministry of the Interior to withdraw its registration permit. In this case, an individual named by the Ministry shall act as receiver.
11. Financial management of the Association
11.1 The Association is an independent legal entity that finances its activities through membership fees as well as financial contributions and gifts from natural persons and other legal entities.
11.2 The financial management of the Association is the responsibility of its Treasurer, who is guided by general legal regulations. Among his duties is that of making regular reports on the financial state of the Association to the Executive Committee.
12. Closing provisions
12.1 These articles may be amended by a simple majority of members present at a General Meeting, due notice of the proposed amendment having been given to all members at least six weeks in advance.
12.2 This Constitution is written in the Czech language and comprises four pages; for the needs of the national chapters it also exists in English and French versions.