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IT for Teachers

by Jiří Rambousek last modified 2016-05-06 13:49

Introduction to information technologies at the Faculty of Arts, Masaryk University

This page is intended mainly for teachers at the Faculty of Arts. If offers basic information and links to detailed sets of instructions maintained by the CIT (mainly in Czech).

A similar introduction IT for students is currently only available in Czech
Please find the links to support and help below.

Contents

General Info
IS MU (MU Information System)
INET
ITIC
E-mail
Classrooms. presentation equipment
E-learning
WWW
Blackouts and Fuses
Access to PC's and to the Internet
Connecting your notebook; Eduroam
Virtual Private Network (VPN)
Printing and Copying (Xeroxing)
Access to Classrooms and Buildings
Further Services (information resources, scanning, ordering meals...)
Purchasing Hardware and Software
Support and Help

Tips and Tricks

General Information

  1. The CIT (Centre for Information Technologies) is responsible for information technologies at the Faculty of Arts. You can find many sets of instructions on the CIT pages (mainly in Czech, though). The CIT is situated on the 4th floor of Building D. In the context of Masaryk University, the Institute of Computer Science (ICS) bears the responsibility for all IT services.
  2. The Vice-Dean for Publishing Activities and IT is in charge of IT at the Faculty of Arts; at the MU level, the competence rests with the Vice-Rector for IT.
  3. Regulations for the use of information technologies and networks at Masaryk University (in Czech):
  4. Please contact the Vice-Dean or the CIT with any suggestion or problem.

MU Information System

The Masaryk University Information System – IS MU – is the official environment for the administration of studies at the entire Masaryk University. Here, teachers can view lists of courses and their descriptions, see the lists of students enrolled for their courses, announce dates of exams, file exam results, communicate with students, etc. The Information System offers many further services, such as e-learning (see below), discussions, and more.

Staff teachers are supposed to administer their courses in the IS themselves; it is therefore necessary to get acquainted with the system. In individual cases, however, a course may be administered by another IS user (Department secretary, another teacher of the course...) provided that the teacher supplies the necessary data (course description, results etc.).

Each new MU employee receives two IS passwords: the primary password, which is used for entering the personal (authenticated) section of the IS, and the secondary password, which is used for some further services (accessing computers in computer labs, logging in the Faculty E-learning system Elf etc.). All users are supposed to change both passwords soon (as well as any time later when someone could have learned the passwords in any way) and not to relay them to any other person. When leaving a computer (especially a public one) where you have been using the IS, do not forget to log out (at the bottom of each IS page; alternatively, you can close all windows of the web browser).

The person responsible for assigning IS access rights at the Faculty of Arts is Ing. Zdeněk Kubík from the CIT (Centre for Information Technologies). The whole system is, however, run by the Faculty of Informatics. You can address your suggestions and complaints directly to the IS development team (isna@muni.cz), but it is more appropriate to do so via the Faculty's IS-technician, the CIT (Ing. Zdeněk Kubík) or the Vice-Dean.

At the Faculty of Arts, you can discuss your IS-related issues directly with the Faculty's IS-technician Jana Neubertová. Do not hesitate to ask her for help if you are a complete beginner and need to be introduced to the system and its individual sections. You can find further information at her support pages (in Czech). Also, allow yourself some time to have a look at these tutorials:

How to get to the IS: Public access  — Authenticated access

The INET System

INET is a separate MU system used for the administration of IS-unrelated agendas, especially economical. This includes your personal data, wage history, vacation, and the overview of all your financial activities within MU (grants and other separate sections of the budget). Please note that  INET uses a special personal number of each person at MU, different from the UCO (which is used in the IS).

The INET becomes particularly relevant if you are appointed administrator of a grant or a similar activity with a separate sub-account ("zakázka" in Czech). A corresponding page is automatically created in the INET which should help you monitor the flow of the financial resources.

Personal profiles of teachers and students at MU (based on INET or IS data) are accessible through the IS (public section), through the MU official web pages, and through portals of the individual faculties.

Enter INET

Teacher's Card (ITIC)

All staff teachers receive the International Teachers' Identification Card (ITIC) when they join the University. This chip card is used for a number of purposes such as unlocking doors to classrooms/buildings, accessing librarian services, buying lunches in MU canteens, using public faculty copiers etc. In order to receive the card, the person has to be photographed at the ICS; the same photograph is then used in their personal profile in the IS.

To activate the services, please turn to:

  • for unlocking doors (to lecture rooms as well as to teacher's desks with computers and other equipment): Head of the CIT; you can check your current access rights in the 'Personnel Groups' section in the IS. See also Access to Classrooms and Buildings below.
  • for the Faculty of Arts Central Library: no activation needed (use the IS secondary password to access the electronic catalogue); the card also works for the automatic lending system (machine in the main hall, Ground Floor)
  • for lunches at MU canteens: office of any of the canteens
  • for copiers: see Printing and Copying below
  • access to the building of the Rector's office (Žerotínovo náměstí 9) is assigned automatically, no activation is needed

E-mail

1. The "mail.muni.cz" Mailbox

Each student and employee of Masaryk University automatically receives a "compulsory" mail address in the form UČO@mail.muni.cz (UČO = "univerzitní číslo osoby", the University Id Number). This is the address displayed with your name on the official MU site and in the IS.

You can use this address as your main/only mailbox (you get there from the IS); however, due to certain limitations—especially the size of attachments—it si advisable to use yet another mailbox. Nevertheless, it is still necessary to check your 'mail.muni.cz' mailbox on a regular basis as it is the channel of official MU correspondence. The best solution, therefore, is to redirect the official 'mail.muni.cz' mail service to the address you use regularly. You can do so at this page (you will be asked to for your primary password).

For the official MU mail address, you can replace your UCO with an alias of your choice (to be set here; again, the primary password is required).

2. The "phil.muni.cz" Mailbox

The Faculty of Arts mail server lets you create a mailbox in the form yourname@phil.muni.cz. We recommend that permanent FF MU teachers use this address as their primary mailbox.

If you want your 'phil.muni.cz' address set up, you have to visit the CIT office (anytime during working hours). You can use any login name of your choice; surname or its derivation is the most common option. You can also ask for a suitable alias for the same mailbox (e.g. Jiri.Peterka@phil.muni.cz instead of peter@phil.muni.cz).

Notes:

(1) Unlike addresses maintained by public mail servers (e.g. hotmail.com, seznam.cz), the 'phil.muni.cz' mailbox (as well as 'mail.muni.cz')  guarantees your identity: the addressee can be reasonably sure as to the identity of the sender.

(2) For the same reason, students, too, are advised to use one of the official MU addresses; it is up to teachers whether and in what situations they will recognize e-mails from other, "obscure" addresses.

(3) Further advantages of the Faculty of Arts mailbox:

  • quick and secure access (especially within the University network), large server space, backups
  • virus protection, spam filtering
  • no adds are attached to your messages

Please, make sure you check all your MU-related emails regularly if you use more mailboxes.
Note: Your 'phil.muni.cz' mailbox will be deleted when you leave the University; redirecting new mail to another address can be arranged.

3. Aliases and group addresses

In special cases, you can ask the CIT to provide you with an official alias (e.g. head_of_something@phil.muni.cz instead of yourname@phil.muni.cz) or a specific group address (e.g. grant_committee_XY@phil.muni.cz) which will dispatch emails to a selected group of addressees. Unlike group addresses you can set up within your own mail client, this group address can be used by anyone from any location.

List of official aliases and group addresses at the Faculty of Arts (in Czech)

4. AutoReply during absence

If you plan to be out of office for a number of days and would like to have an AutoReply set up for your Faculty mailbox, you need to send an email to the server administrator (root@phil.muni.cz) specifying the text of the automated response and the date when the service is to be activated.

In case you have signed up for various newsletters, RSS channels, etc., it is recommended that you specify their addresses in the email (in order to prevent sending the AutoReply to their robotic senders).

After returning, ask for de-activating the service at the same address.

5. Electronic signature

The Electronic signature was introduced as means of identifying persons and authenticating documents in the Czech Republic in 2010. The Faculty of Arts has not as yet begun to send electronically signed documents. If you receive such a document and need to verify the signature, please contact the CIT for help. (Note: in some instances, it is quite efficient to check its authenticity by other means, such as the phone.)

Classrooms, presentation equipment

Many classrooms are equipped with data projectors connected to a PC, DVD, video, and a document camera.

In addition, there are

  • 2 computer classrooms for teaching and testing (L11: 30 student PC's), G02 (20 student PC's with headphones)
  • a language lab (G21) with 20 PC's and the Robotel/Symposim system for advanced teaching and practicing of languages, phonetics and interpreting.

Before they start to teach in these classrooms, the teachers should attend a brief introduction to the use of the equipment, organized by CIT at the beginning of each semester. Instructions regarding the individual classrooms can be found in the CIT manuals (in Czech).

Access to classrooms. Some of the classrooms and/or teacher's desks have their doors secured with electronic locks which can be opened with your ITIC chip card; as for the normal doors, you have to collect the key at the porter's lodge. Access rights for the electronic locks are assigned according to the timetable of a particular semester. However, you should check in advance that you can actually access the classroom and equipment you will be using. See also Access to Classrooms and Buildings below.

Logging In. In most classrooms, the teacher has to log on to the computer using his/her UČO – the University ID number (or alias) and the IS secondary password. You need to log on to the UCN domain (the choice is activated by clicking on the "Možnosti" button). If you encounter difficulties when logging in, first check the domain and your password (Czech vs. English keyboard? CapsLock on?); also, you may not have your secondary password set up (you can fix this at https://is.muni.cz/auth/system/heslo.pl).

Technical Problems. The CIT do their best to prevent technical problems but these cannot be avoided completely. Please do not hesitate to contact the CIT for help. Permanent support is available at [54949] 1542 till 8 p.m. (during semester) to help you solve all kinds of problems on the spot. Internal phone lines are being installed to all classrooms, and the phone number is posted there.

We recommend to follow the following rules when using the multimedia classrooms:

  1. Learn how to use the equipment in advance. Make use of the regular workshops offered by the CIT (you should receive an invitational email before the start of each semester).
  2. Check the equipment and its control again if you have not been using it for a prolonged period of time, or if you plan to try out a different activity/technology than usual.
  3. In case of difficulties, use the on-line instructions, the CIT troubleshooting guide, or call the permanent service (see above). Never resort to switching cables and disconnecting the equipment.
  4. If you have suggestions or have encountered problems, report them to the CIT. They cannot fix problems they do not know of.
  5. When leaving the classroom, leave the equipment (PC, projector) on if another class follows. If you are not sure, it is safer to switch them off.
  6. If you need to use any special type of equipment, additional piece of SW etc., first discuss the issue with the CIT. You can also ask for individual consultations, testing of the equipment, and the presence of a technician at the beginning of your lecture.

E-learning

The implementation of e-learning tools varies greatly depending on department and teacher. There are only few fully electronic courses with no in-class teaching. Many teachers, on the other hand, use e-learning to support their courses (posting materials, collecting assignments, testing, communication within the course).

Two e-learning systems are used at the Faculty of Arts:

  • Faculty system ELF: the original e-learning environment, based on the widespread open-source system of Moodle. The secondary IS password is used for access.
    More information and access to ELF: elf.phil.muni.cz
    El·dům – publicly accessible moodle-based e-learning site
  • University system LMS IS (Learning Management System): the official MU system, an integral part of the IS.
    E-learning activities in LMS IS can be accessed directly from the page of the particular course, or through El-portal.
    EL-portal – e-learning environment based on LMS IS

In both systems, you can render your course materials available for the wide public. If you use ELF (i.e. Moodle), you can even publish complete courses, so that other teachers at the Faculty or elsewhere can re-use them in their teaching programmes. For more information about publishing courses and course materials, refer to the help files of the individual e-learning systems.

Web Pages

Information can be found (and published) at several sites:

University pages: http://www.muni.cz/
Faculty pages: http://www.phil.muni.cz/
pages of the individual Departments.

The Departments are responsible for the administration of their own web pages. Contact the person responsible for your Department web if you want to add content to any of the pages, or if you would like to have your personal page set up on the Faculty website.

Blackouts and Fuses

If computers cannot fail to come back on start you encounter problems turning on power after a blackout please contact the CIT. When operating the fuses to turn power on, make sure you only switch those that belong to the areatrying to Please be careful when switching on the fuses as it may cause serious damage to PCs and other IT equipment.

Access to PC's and to the Internet

In addition to the computers in their offices, teachers can use:

  • their own notebooks anywhere at MU, their own PC's at home: both can be connected so as to become part of the University network (see VPN and Eduroam below)
  • teacher computers in computer-equipped classrooms and labs during the course of lessons (see "Classrooms, IT equipment" above)
  • computers in the Central Library and in public computer pools: log in with your UCO and the secondary IS password. Info about locations and capacities of the pools can be found in the IT for students page and other CIT pages (mostly in Czech)

Teachers are responsible for the state of the computers in their offices (security, anti-virus protection, installed SW). Please, take advantage of regular updates offered by the various SW companies and producers as neglecting may lead to serious consequences (security breaches, viruses, etc.).

Connecting your notebook

Wired connection. In the Central Library, a notebook can be connected to the internet using a standard network cable. See more info at relevant CIT page (in Czech as yet). Most teacher desks also have an active network cable attached, so that you could use your own notebook PC during lessons.

Wireless connection. There are two wireless network systems available at the Faculty. It is either the "wiFFi" (the Faculty wi-fi network) or the international university network system "Eduroam".

  • WiFFi. See the coverage of the signal at different places at the Faculty. After you connect to the WiFFi network, you'll need to use the VPN (Virtual Private Network - see below) to have access to the internet (wiFFi itself only lets you access Faculty services).
  • Eduroam. Eduroam is a system for sharing network access among universities. Its signal is being gradually added to all wi-fi access points at our Faculty. Eduroam may be a little more difficult to set up on your notebook for the first time; however, once you connect, it grants you immediate access to the internet anywhere you go (there is no need to use the VPN), as long as the institution is using Eduroam. See eduroam.muni.cz for more information about setting up and running the network connection. Feel free to contact the CIT if you encounter difficulties establishing internet connection via Eduroam.

VPN – Virtual Private Network

Masaryk University Virtual Private Network enables any computer (notebook, home PC) to be recognised as a MU-networked PC (following a proper login, of course). This means

  • full access to the internet
  • access to information resources licensed by MU
  • correct function of some applications (Outlook Express...)
  • network disc connections
  • safe network environment

If you have the VPN already installed on your computer, just click on the desktop icon and then on "Připojit" (i.e. connect).

If you need to install VPN, follow this link and select to save the file to your desktop (you will also need to accept the offered server certificate). Any time you need to access the internet in the future, just open this file and use your UCO and the secondary IS password to log in.

In case of difficulties, consult the VPN page or the CIT instructions, or contact the CIT.

Printing and Copying (Xeroxing)

Printing, copying and scanning services are usually provided by individual Departments which also cover all the related expenses. In addition, there exists a faculty-wide network of copiers for employees: ask your Department secretary for further information.

Students can print and copy documents on copiers included in the SafeQ System. Similarly, teachers can use these public copiers if they deposit credit on their ITIC cards (using the credit machine in the Central Library, or at the cash office). This is especially useful when working in the Faculty's Central Library. Please, refer to the IT for students page for more information (in Czech), or ask for help in the Library or CIT.

Access to Classrooms and Buildings

Access to some buildings and classrooms is free; others (mainly those with presentation equipment) are locked. If there is a key lock, you have to collect the keys at the porter's lodge; if there is a chip-card reader, use your ITIC to unlock.

Access rights for the individual rooms/buildings are assigned in the IS. Typically, this is done automatically based on the schedule and other data, and the accesss is granted to persons who work or teach in the respective room/area.

E.g. in Buidling N (and its classrooms) this includes teachers of the courses taught there, plus the students who are listed for one of these courses in the relevant semester.

If the need arises to change these settings, assign additional access rights etc., please contact the CIT (mgr. D. Mikšík or ing. Z. Kubík). In some cases, this may require authorization by one of the Faculty's officials.

You can check your current access rights in the 'Personnel Groups' section in the IS – the groups you are in (which include the rooms you have access to) are listed under "Povolené přístupy". (Note that this only lists electronically locked rooms; you will typically have access to many more with key locks.)

Further Services

Information technologies offer a range of services. While regularly updating this list, we would still welcome your e-mail if you find any obsolete or missing piece of information here.

  • Library Catalogues: All the books owned by the Central Library of the Faculty have been included in the electronic catalogue. However, there are still a few Department libraries, sources of which have not as yet been fully covered by the Central Library catalogue. More info and link to the catalogue: Central Library
  • electronic databases: Both MU and the Faculty have obtained access to many online resources (such as scholarly articles, bibliographies, literary full-text databases, etc.). See the list of MU electronic information resources.
  • scanning: You can use a desktop scanner on the 1st Floor of the Central Library; in addition, some copiers at the Departments and most of the public ones also offer scanning and sending of documents to your mailbox.
  • booking lunches in MU canteens: Use the credit system available through your ITIC card. For online booking, you need a special login name and password that you can ask for in the office of any canteen. The booking system is accessible at https://kredit.skm.muni.cz/rad.htm (also in English). More info at the pages of Správa kolejí a menz (the administrative body running all the canteens and halls).
  • restaurants in the vicinity of the Faculty: see the list, often including weekly menus as well
  • hard-drive connections: If registered by the CIT, you can use a part of the Faculty server's hard-drive as your personal storage space which can be easily accessible from any computer (including your home PCs). If you are interested in using such a service, feel free to contact the CIT.
  • desk-top publishing: There is a DTP section of CIT running serial and monograph publishing based on the demands of members and committees the Faculty.
  • photo a video: The CIT offers photography and video services to the Faculty staff; please ask the CIT for further information.

Purchasing Hardware and Software

HARDWARE

Various hardware purchases are realised by the University, Faculty or individual Departments, depending on particular needs and their scope. Please seek advice from your Department or the CIT.

Only IBM-platform PC's (IBM clones) are in use at the Faculty of Arts; we regret to say that for capacity reasons, the CIT cannot support other platforms, such as Apple Macintosh.

SOFTWARE

1. Software for individual PCs

  • Operating system. MS Windows system is always bought together with a new computer, so the price is included in the price for the complete PC. If you prefer to use Linux, you ask to buy a computer without MS Windows installed. Upgrades of MS software are provided through the Select Licensing Program (see below).
  • Other Microsoft software. All MS products are bought and installed by means of the Select licensing program in which the Faculty pays for the actual number of programs installed. If you need to have a particular type of software installed on your PC, please contact the CIT technicians who will carry out the installation process and who also keep record of all software used on all of Faculty's PCs. Note that the Select licensing program is not identical with the traditional 'site license' which enables unlimited installations of a given product.
  • Virus protection. The implementation of recommended antivirus software (such as ESET NOD32, F-Secure, and AVG) is a prerequisite to be fulfilled before a particular PC could be connected to the Faculty network. The Faculty owns site licences for all of the programs listed above. For ESET NOD32 and F-Secure, virus-database updating is directed and carried out automatically; for AVG, the same has to be set up during the process of installation.
  • Other software. The Faculty owns site licenses for a number of programs. Before purchasing any additional software, therefore, consult the CIT. If the required program has not been already bought, the CIT will provide help and guidance as far as the type and implementation of the software is concerned; the actual purchase, however, is realised by individual Departments. Related software-legality issues rests fully with individual users and heads of departments concerned.

2. Network solutions

The CIT runs the administration of Faculty servers on which it offers space and support for the presentation of individual departments (department sites). If a particular department chooses to implement a different solution (different server, different publishing software), it becomes fully responsible for the administration and related security issues.

It is recommended that all network-related solutions are consulted with the CIT in advance.

Support and Help

You can ask the Faculty Centre for Information Technologies (CIT) for support in IT. The Centre is located on 4th Floor of Building D.

Before asking for help, please do the following:

  • carefully read the system messages that appear on the screen; they may contain a clue to the solution
  • if you read Czech, have a look at relevant instructions and information on CIT pages
  • try to seek help from your colleagues who may have already encountered the same problem
  • make your description of the problem as comprehensive as possible; depending on the nature of the problem, this could include: date and time, what connection you were using, which computer, what went wrong, what did the system report, whether the same problem occurred on other computers as well, etc.

The CIT staff is there to provide support in IT. However, they cannot deal with all your personal issues, such as breakdowns of your private notebook or the need for IT-basics education.

Also, feel free to contact the Vice-Dean for IT (prodekan.it@phil.muni.cz) with issues regarding various IT services.

Information System: Please contact the IS-technician for assistance in using the IS, or Ing. Zdeněk Kubík with issues of access rights.


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