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Submitting a Project Proposal – Guide

spravuje: Tomáš HanzálekPoslední změna: Čtvrtek 14.11.2013 14:05


Fund raising skills to support one’s research are nowadays one of the pivotal competencies of any researcher. The whole system of grants, agencies and their respective terminology may appear to be a little confusing at the beginning. The aim of this text is to help the newcomers to the field get familiar with its intricacies; it covers the metaphorical journey from a research plan to successful financing of research at the Masaryk University Faculty of Arts.


Table of content:

Selecting programme framework

Creating a project entry in the ISEP

Drafting a project proposal

Filing a budget and obtaining accompanying documentation in the ISEP

Obtaining signatures

Delivery of project proposal to the grant provider




Selecting Programme Framework


Start by finding a programme framework which is appropriate for your research plan. Keep track of current calls for proposals. You can obtain information about these from different sources: check the Science and Research Department websites regularly, particularly the news section. It is also worth checking the individual subportals of the Science and Research Department dedicated to the largest grant agencies. It is advisable to visit directly the web pages of grant providers (MŠMT, GAČR, TAČR etc.). Do not hesitate to consult the Science and Research Department about your research plan or take advice from more experienced colleagues.


The biggest grant agencies and programmes:


GAČR (The Czech Science Foundation, is an independent institution acting in support of basic (frontier) research in the Czech Republic. Through its programmes, GAČR provides renowned researchers and teams, as well as young upcoming researchers, with financial support to carry out research projects. Approximately three hundred applicants annually attempt to gain GAČR grants. About one fourth of the applicants succeed. Masaryk University applicants are successful in 20 to 30 percent of cases. (source:
TA ČR (Technology Agency of the Czech Republic, is an organizational unit of the state that was founded in 2009 by the Act No. 130/2002 Coll. on the support of research, experimental development and innovation. The agency simplifies the state support of applied research and experimental development which has been fragmented and implemented by many bodies before the reform. Should you be interested in obtaining a grant from TAČR, you should contact the Science and research department immediately, since TAČR is a very specific agency which needs to be consulted! (source:
OP VK (ECOP) (Education for Competitiveness Operational Programme is a multi-year thematic programme under the jurisdiction of the Ministry of Education, Youth and Sports of the Czech Republic, within which it is possible to draw financial means from the European Social Fund. The ECOP focuses on the area of the development of human resources through education in all its various forms with an emphasis on the comprehensive system of lifelong learning, creation of an appropriate environment for research, development and innovative activities and stimulation for cooperation among the entities involved. (source:
7. RP (7FP) (The Seventh Framework Programme, is the EU's main instrument for funding research in Europe. Its objective is to strengthen the research and technology base of the European industry and stimulate international competitiveness. It is available for a wide array of organisations and individuals. Beginners striving to obtain this grant may appreciate the official handbook for beginners published by the European Commission. (source:
MOBILITY ( is a project of the Ministry of Education, Youth and Sports which is used to implement bilateral international contracts on scientific and technological cooperation between the Czech Republic and its partner countries. The objective of MOBILITY is to assist in establishing contacts and in developing cooperation between research and development institutions operating in partner countries. Cooperation with the following countries is currently being developed through the MOBILITY project: Argentina, France, Germany, Poland, Austria, Greece, Slovakia and Slovenia. (source:
HORIZON 2020 ( is the EU Framework Programme for Research and Innovation which supports a wide array of research, development, demonstration and innovation activities including dissemination of research results. This programme will be in operation in the period 2014 – 2020. A whole issue of Echo, a bimonthly journal published by the Technology Centre ASCR, has been devoted to HORIZON 2020. You can study the programme in greater detail there.


Mohou existovat i programy, do kterých se MU nebo FF nezapojuje. Než začnete psát projket, založte záznam o návrhu projektu do ISEPu - Informačního systému evidence projektů

Creating a project entry in the ISEP


Any project proposal you intend to submit needs to be accompanied by a project entry in the ISEP (Information System for Evidence of Projects), which can be found in the Inet MU. You may avoid possible hindrances by announcing your intention to prepare a project for a particular proposal right at the beginning of the process, however, your project may still be cancelled later.
1. Create a project entry in the Inet MU→ Research and Development → ISEP → Proposal editor → New proposal.




2. Fill in all the information required in the individual project proposal entry tabs. You need not provide information about the budget at this stage. Required fields are highlighted with an asterisk and useful help and tips for the individual fields may be displayed when you move the cursor on the question marks next to them.
3. Select an investor and the programme or subprogramme framework on the project entry page. If your intended investor or programme is not included in the selection, please get in touch with the Science and Research Department.



 4. Save your proposal by clicking the save (uložit) button. The Science and Research Department is automatically notified once the proposal entry is saved; we can then check your proposal entry and contact you, should there be any problems with it.
Now you can start working on the research proposal proper.

Drafting a project proposal


You will find all the requirements which are mandatory for individual project proposals and which you will be required to meet in the call for proposals of the given project. Each programme should be treated individually, since the requirements may differ widely. Do not be afraid to consult the Science and Research Department about your project proposal at any time.


Filing a budget and obtaining accompanying documentation in the ISEP


The project proposal is now ready. Before you can submit it to be signed, it is necessary to print out the accompanying documentation from the ISEP. Then you will need to sign and bring it together with your project proposal to the Science and Research Department where we will take care for all the necessary signatures. The accompanying documentation can be obtained after you fill in information about the budget, finish the project proposal in the Approval tab and, finally, generate the Project Evidence Entry. If you need to make changes to the project proposal, you can open it for editing in the Approval tab.


Obtaining signatures


After you submit your research proposal and the accompanying documentation to the Science and Research department, we will obtain the required signatures (Secretary, Dean etc.). Keep in mind that the process of obtaining signatures may take longer than expected. That is why there are internal deadlines for closing calls for project proposals (usually a week prior to the official ones).


Pozor! Nepište návrhy na poslední chvíli. Sehnat podpisy, může trvat až týden!


Delivery of project proposal to the grant provider


The way in which the project proposal is delivered to the grant provider (i.e. the institution running the grant programme) depends on the call for proposals. For example, it is sent to the data box when dealing with GAČR and this service is provided by the Science and Research Department; MOBILITY requires both an electronic and paper version. The paper version is sent by the Rector’s Office, but you need to send the electronic one to the provider yourself, as you are the principal investigator of the project. A proposal is accepted into the MOBILITY programme by MŠMT only when both versions are provided. The Science and Research Department will always supply you with details about the delivery of your proposal to a particular provider.


Now you can only wait and see if your project proposal will succeed. Good luck!
The processing time depends on the programme framework – it can be anything from a month to a year.


If you wish to learn more about the financing of science and research, follow the Science and research news section.

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