Krakow, 30 April - 3 May 2004

Draft budget

Budget item CAD out CAD in

DFAIT grant - conference 11,500

DFAIT grant - Proceedings 2,700 2,700

CESCCS - Bucharest surplus ¹ 2,250

Accommodation ² 10,000

Meals ³ 4,000

Session rooms (rent) ⁴ 3,000 1,500

Conference pack 500

Organizational costs 1,000

Administration ⁴ 1,000 500

Bank charges 250

Conference fees ⁵ 4,000

Organizing committee’s time 5,000 5,000

Total 27,450 27,450

Notes

The figures are for one hundred participants, approximately sixty academics and forty students.

1. It was agreed with Marie-Laure de Chantal that the surplus from the 2nd International Conference of Central European Canadianists in Bucharest would go towards the 3rd conference.

2. Accommodation. This would be for three nights (two nights for some participants). Sixty beds would be in student accommodation (double rooms - good standard); the price does not include breakfast. Cost: c. 75 zl ($35 CAD) per person per night. Forty beds would be in university guest accommodation (single and double rooms). Cost: 220-170 zl ($100-77 CAD) per person per night. Those in the university guest accommodation would pay the difference in cost between this and the student accommodation.

3. Meals. It is anticipated that the Canadian Embassy in Warsaw will sponsor the opening reception.

4. Rental of rooms for sessions and administrative costs will be partially covered by Krakow University

5. Conference fee. Academics c. $50 CAD, students c. $25 CAD (as in Bucharest)

Budget proposal

Funding for the total cost of the conference plus the cost of publication of the Proceedings could be spread out in the budget of the Central European Network over three fiscal years, as follows:

2002/2003 - $4500 plus the transfer of the $2250 surplus from the Bucharest conference = $6750

2003/2004 - $7000

2004/2005 - $2700 for the publication of the Proceeedings