Annex 1
CRITERIA AND PROCEDURES
FOR EVALUATING APPLICATIONS UNDER
A SCHOLARSHIP PROGRAMME TO SUPPORT FF MU STUDENTS’
SOCIAL, CULTURAL, AND ARTISTIC ACTIVITIES
(1) Objectives: To support and reward exceptional achievements by students of
Bachelor’s, continuing Master’s, Master’s and doctoral study programmes in creative,
cultural, and artistic activities that contribute to the growth of social life at the Faculty of
Arts, Masaryk University (hereinafter referred to as “FF MU”) and to the public
representation of FF MU (e.g., organizing discussions, lectures, exhibitions, concerts, and
theatre performances, publishing student magazines, and preparing other social activities
with a faculty-wide impact).
(2) Eligible applicants: Exclusively for FF MU students. Student clubs registered at
FF MU can apply for the scholarship through their representatives. In justified cases,
individuals or groups of students at FF MU associated for the purpose of one-time events
or short-term projects may also apply for the scholarship.
(3) The course of the round: Applicants apply for the round by submitting a duly
completed application form (see below). The evaluation is carried out in two phases. The
first phase results in a score, accompanied by any comments from the scholarship
committee. The first phase is followed by a public discussion with the applicants who
present their project and can respond to comments and questions from the scholarship
committee. In the second phase, following a public debate, the scholarship committee will
draw up a final evaluation taking into account the process and content of the public debate.
The outcome of the second phase is a proposal for the awarding of the scholarship.
Applications may be recommended for full or partial support, or support may not be
recommended.
(4) Method of submitting the application: via the prescribed form, Application for
Scholarship to Support FF MU Students’ Social, Cultural, and Artistic Activities (hereinafter
referred to as the “form”, available for download in the STSP folder of the IS Document
Server, or Annex No. 2 of the FF MU No. 5/2019 Scholarship Programme to Support FF MU
Students’ Social, Cultural, and Artistic Activities).
(5) Formal requirements of the application resulting from Section 6 of FF MU
Measure No. 5/2019 Scholarship Programme to Support FF MU Students’ Social, Cultural,
and Artistic Activities, without which the application will be automatically rejected. The
application must include:
a) the applicant’s identification data, i.e. name, title, UIN, field of study, bank account
number to which the scholarship is to be sent (boxes 3a-d);
b) the name of the club represented by the applicant (box 4);
c) a description of the project for which the requested funds are to be used (Box 6a,
6d-f); activities that do not fall within the area designated for support by this
scholarship (see Section 1, Section 6 of FF MU Measure No. 5/2019 Scholarship
Programme to Support FF MU Students’ Social, Cultural, and Artistic Activities),
e.g., publication of a professional anthology, will be excluded;
d) the total amount requested (box 6b), the amount allocated for this round is
CZK 220,000, applications exceeding CZK 60,000 will not be accepted;
e) specification of the use of the amount requested (box 7c);
f) a recommendation from academic staff (box 6c and Annex 1); a guarantor who is
also a member of an external body that will participate in the project cannot be
accepted due to a conflict of interest;
g) specification of how the FF MU support for the project will be disclosed (box 6g);
h) the applicant’s consent to the publication of the application, expressed by signing
and submitting the application;
i) timely entry of the application into the IS and at the same time sending it to the
e-mail address of the FF MU vice-dean for teacher training programmes and life-long
education.
(6) Other requirements and guidelines based on experience from previous rounds:
a) a brief project title (box 1) of a few words facilitates handling and increases clarity
in the electronic environment; please ensure that this requirement is met;
b) other applicants (box 5), which means other persons involved in the organization
and implementation of the project; if students from outside FF MU participate in the
project as organizers, they must be listed here and their participation must be
justified;
c) project timetable (box 6f), when setting the timetable, please allow approximately
4 to 5 weeks after the announcement of the results for the payment of the
scholarship;
d) finance and budget (box 7c), projects with other sources of funding are not
excluded, please make sure that the budget is adequate and detailed, the
scholarship is not intended for the commercialization of the planned activities
(commercial architectural design of an exhibition, commercial design of a website,
etc.); it is not intended for the purchase of machinery, equipment and facilities; it
is not intended to finance personal expenses.
For full instructions on how to complete the form, please refer to the sample forms available
on the IS document server.
(7) Submission of the application form: applications are submitted in electronic
form to the relevant part of the Documents application in the MU information system (IS
document server) and are also sent to the e-mail address of the FF MU vice-dean for
teacher training programmes and life-long education by the deadline of the scholarship
round (see below).
(8) Deadline for receipt of applications: the deadline is always the last working day
of the month of the scholarship round. Scholarship rounds are set for the months of
February and September.
(9) Publication of the evaluation of applications: within 14 days of the closing date
for receipt of applications in each individual round.
(10) Public meeting of the scholarship committee with the applicants: the date
will be announced by the scholarship committee each time in the current round on the day
following the publication of the application evaluation.
(11) Announcement of results: within 4 weeks of the closing date for receipt of
applications in each individual round.
(12) Scholarship award: The scholarship is awarded by the FF MU dean on the basis
of a proposal from the scholarship committee.
(13) Final reports: Pursuant to Section 8 of the FF MU Measure No. 5/2019 Scholarship
Programme to Support FF MU Students’ Social, Cultural, and Artistic Activities, the
successful applicant is obliged to prepare a final project report within 30 days of the project
completion date specified in the scholarship application (box 6a), but no later than 15
December of the calendar year in question. The report will indicate whether the project
has been implemented to the extent and within the timeframe planned and will indicate
and justify any changes that occurred during the implementation. The report shall include
a detailed statement of accounts, accompanied by relevant scanned accounting
documents; at this point, the Data Protection Act must be taken into account (birth
numbers on contracts, etc.). Final reports are submitted via the IS to the relevant folder
of the IS document server.